Office Moving NYC In-House Planning
It isn’t enough to coordinate with small office movers. NYC commercial moves affect more people, like your employees.
Therefore, it’s mandatory to do some in-house planning and coordinating. Once you settle on the overall plan, it’s important to bring employees into the loop. Delegate specific tasks to your staff based on their responsibilities, availability, and area of expertise.
If you have an IT team, you might want the team leader to oversee the transportation of all your IT equipment and installation.
Someone overseeing office operations could be accountable for ensuring the movers unpack the workstations and desks where they’re supposed to. Everyone should have a clear role during an office relocation process.
Besides, you’ll need help from your employees with preparing or packing everything for the big move.
Schedule the Move
Another important step in an NYC office relocation process is scheduling the move. This can be tricky because of how the transport industry works.
First, the quote may look completely different depending on when you want to move. It’s tempting to plan a move during the holidays because business operations might be slow anyway, or you could be closed.
But that’s the peak activity season for most moving companies, commercial and residential. Thus, it can be hard to find available companies, and you’ll certainly pay a premium for the service.
You should also consider seasonal challenges that might be involved in a commercial move. For example, transporting temperature-sensitive equipment in extreme temperatures isn’t ideal.
If the unloading can’t be performed close to the building entry, your cargo could be hauled manually over long walking distances. This can raise safety concerns, increase labor costs, and even require specialized equipment. But the process can be complicated even more if you add some bad weather like rain or snow on top.
Main Reasons to Avoid Commercial Moving NYC DIY Projects
If there’s one aspect of a commercial move that stands out the most, it’s insurance. Your equipment might be insured and even have years of warranty left. However, most office insurance covers damages sustained in the office, break-ins, power outages, normal wear, etc.
Just because you ensured your workstations doesn’t mean they’re also insured against damage sustained during transportation. And transporting sensitive electronic equipment, heavy desks, and other office items is no joke.
The more high-volume the cargo is, the higher the chances for something to go wrong.
Accidents are likely to happen without the proper packing equipment, transport vehicle, loading and unloading process, and labor. Unfortunately, the repair costs might have to come out of your own pocket.
Working with commercial movers is ideal because they’re insured to transport cargo. Should something get damaged in transit or during loading and unloading procedures, the insurance and liability coverage will take care of it.
Therefore, while you might be paying a couple of extra thousands of dollars to complete a commercial move using experts, you’re simultaneously protecting your finances. DIY commercial moves are risky.
In addition, working with movers means you don’t have to worry about overtime costs, uncovered work injuries, and other similar issues.
Equipment and general cargo safety is another reason to work with commercial movers. NYC traffic and the general lack of accessibility increase the risk of accidents when transporting goods.
Sure, you could always make a claim if you’re insured for transporting your own equipment. But just because something is covered doesn’t mean the compromise is worth it. Resolving an insurance claim takes a lot of time. No insurance company is eager to reimburse you.
And while you’re waiting for money to repair or buy new equipment, the workflow and business operations suffer. If your company isn’t firing on all cylinders, you stand to lose money.
Commercial moving companies are prepared to offer the best protection for your office workstations, electronics, documents, furniture, and everything else you might need to relocate.
This includes proper packaging, reliable strapping mechanisms, pulley systems for handling heavy items, good wrapping materials, etc. Even better, your cargo will be handled by people who do this for a living. They know how to lift items, store them in a truck, secure them for maximum stability, and handle everything with care.
Furthermore, not all moving vans and trucks are created equal. While you can rent your own truck to relocate the office, it doesn’t mean you’re getting the best truck for the job. Movers fine-tune and even customize their vehicles to reduce vibrations, maintain optimum temperature levels, and provide the best conditions for your cargo.
Pro Tip – Don’t Forget to Deduct the Expenses
There are many benefits to letting office relocation NYC specialists take care of a commercial move and all the logistics involved. Still, some business owners don’t want to do it because they’re afraid of the costs.
But there are two things to keep in mind. First, the quote is always based on numerous factors, and there’s a lot you can do to lower the relocation cost. For example, you can pay as little as $5,000 to move everything inside a 10,000-square-foot space into a new building. It depends on the complexity of the job.
Secondly, commercial moving NYC costs are deductible expenses. This can be an important deduction if you’re looking to work some magic with your company’s financials.
Do What’s Best for Your Business
There are many ways to reduce business expenses and be more profitable. But if you have a commercial move planned in the near future, this is not a task you want to risk with a DIY approach. Hiring professional office movers is safer and perhaps cheaper because of the risks involved with moving office equipment, furniture, documents, appliances, and workstations.
Business profitability is high when the workflow doesn’t suffer, and you have minimal downtime. Changing office buildings quickly and efficiently is the only way to ensure your business, employees, and customers don’t suffer.